Privacy Policy
Last updated: 2 March 2026
1. Who we are
Ukazzos World Cup is an offline board game club based in the Netherlands. We organise board game evenings, memberships, and private events.
When you visit our website, sign up for a game night, or become a member, we may collect certain personal data. This policy explains what data we collect, why we collect it, and how we use it.
2. What data do we collect
We only collect data necessary to run the club and manage memberships.
This may include:
Full name
Email address
Phone number
Type of membership
Payment details (securely processed via a payment provider)
Booking history
Messages you send us
We do not collect sensitive personal data unless you provide it voluntarily.
3. How we use your data
We use your data to:
Process your membership or booking
Confirm your reservation
Send important updates about game nights
Answer your questions
Improve our services
Comply with legal and accounting requirements
We do not sell your personal data to third parties.
4. Legal basis for processing (GDPR)
Under European data protection rules, we process your data based on:
Your consent (for example, when you sign up)
A contract (when you purchase a membership)
Legal obligations (such as tax regulations)
Legitimate interests (running and improving the club)
5. Payments
- All payments are processed through secure external payment providers.
- We do not store full credit card details on our servers.
- Payment providers process your data according to their own privacy policies.
6. How long we retain your data
We only retain your data as long as necessary:
Membership and booking data: as long as your membership is active
Financial data: as required by Dutch tax law
Contact messages: up to 12 months, unless legally required to keep longer
After this period, the data will be deleted or anonymised.
7. Cookies
Our website may use basic cookies to:
Ensure the website functions properly
Remember your preferences
Understand website traffic
You can disable cookies in your browser settings.
If we use analytical or marketing cookies, you will be informed and asked for consent.
8. Data sharing
We only share data when necessary, for example:
With payment providers
With accounting services
With IT hosting providers
All partners are required to protect your data properly.
We never share your data for advertising purposes.
9. Your rights
Under European data protection legislation, you have the right to:
Access your personal data
Correct inaccurate information
Request deletion of your data
Withdraw your consent
Object to processing
Request data transfer
To exercise your rights, you can contact us at:
info@UkazzosWorldCup.org
10. Data security
We take reasonable technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.
However, no online system can guarantee complete security.
11. Children's data
Ukazzos World Cup is intended for participants aged [18+], unless otherwise stated.
We do not knowingly collect data from minors without parental consent.
12. Changes to this policy
We may update this privacy policy from time to time.
The latest version will always be published on our website.
13. Contact details
If you have questions about this privacy policy or how your data is handled, please contact:
Ukazzos World Cup Board Game Club
Herengracht 420, 1017 BZ Amsterdam, Netherlands
Email: info@UkazzosWorldCup.org
Phone: +31 20 210 1109